Craig Walkington, Anne Perry, Alvena Cain, Owida Downey, Sharon Laframboise, Clark Cromwell, Arthur Carter, Fred Connors, Sharon Martin

Maureen Strickland

Review of Notes from March 30, 2004 Meeting – Moved by Sharon L. seconded by Clark to accept the notes from the March 30, 2004 meeting. Carried.

Matters Arising From March 30, 2004 Meeting : 
 

1. Design Ideas Meeting with HRM Staff – Meeting set for 19 April 2004:
   • Meeting at 6:00pm, on Monday, 19 April 2004 in the upstairs room of the George Dixon Centre
   • Deborah advised that the following from HRM would attend:
     • Holly Richardson, Planner, Regional Planning Project
     • Peter Bigelow, Parks
     • Phil Francis, Traffic
     • Mike Kroger, Harbour Solutions
     • Deborah Story, Harbour Solutions
     • Linda Mosher, Councilor
   • Also, Dan O'Halloran will be attending. Ted Tam is contacting D&D Water Solutions to find out who should be invited from that group. Craig is still waiting to hear if the Mayor and other members of the Advisory Committee (Dawn Sloane, Sue Uteck, Bruce Heatherington) will be attending.
   • Meeting arrangements:
     • Craig indicated that CLC members should try to be there no later than 5:30 to aid in setting up the tables and chairs and putting up the various displays.
     • We will require chairs and tables for approximately 25.
     • We will require refreshments for the same number.
     • Craig will determine if we can get various materials from the HHS project which show the site plans, etc.
    
2. CHCA Public Information Meetings – Update – Anne outlined that CHCA had made a presentation to the Parent Resource Centre. In addition, Owida and Alvena reported that they were able to make a short presentation to the congregation at the Cornwallis Street Baptist Church. In addition, there has been a section on the 17 May public meeting in the church bulletin for the past two weeks. 
    
3. Transcription of Tapes from Visioning Meeting – Craig said that Maureen sent him the files of the transcribed tapes. He will forward these to Sharon M who has the paper copy versions.
    
4. Meeting with Gordon Michael of Inner City Initiative – Craig indicated that the meeting was established for April 7, 2004 but Mr. Michael cancelled it and has not called to re-schedule. Anne Perry noted that she passed the office location of the Inner City Initiative and that there was a sign for “Free Space” who promote economic development in the community. Their website is www.freespace.bethechange.ca It was recommended that the CLC review the website as there may be a link between the community planning model and this group’s work.
    
5. Filling Vacant Positions on CLC – The meeting will be on Monday, May 17, 2004. Craig said that he would confirm the time for the meeting. The flyers will be going to Canada Post on 13 April. Canada Post will deliver to all streets in our defined area with the exception of:
   - Brunswick Street from Artz Street to the bridge
   - Hamilton Lane
   - Wood Avenue
   These 3 areas are in another postal walk that takes in a number of streets that are not in the designated area. Sharon M will advise on a way to deliver the flyers to these areas. 
   
   The recruitment packages are in the process of being printed now and will go to Sharon Martin at the Dixon Centre on April 22nd. These packages will be ready for pick-up by potential candidates on 23 April and must be returned no later than 10 May. 
   
   The posters will be delivered to Sharon M and she will contact the CLC members to advise them when they can be picked up so they can be posted around the neighbourhood. 
   
   Craig also noted that the public meeting would be a good opportunity to inform the public on the progress of the overall HHS project. Craig said he would contact Deborah to ask if a presentation by the HHS project staff can be included in the 17 May meeting.
    
6. Questions from George Rogers on Plant Design – These questions will be answered at the Design Concept Presentation on April 19, 2004.
    

Halifax CLC Content on HHS Website – The CLC discussed which items to place on the Halifax CLC section of the HHS website and selected the following items: 
 
a. Halifax CLC Terms of Reference
b. Community Integration Fund Terms of Reference
c. CLC Members (without telephone numbers)
d. A map of the defined area for the Halifax CLC
e. Outgoing letters to HHS Project Team, HRM Staffs and HRM Council
f. All CLC Meeting Notes
g. Notices of Public Meetings
h. Summaries of public meetings (such as the Visioning Meeting, Design Charette, etc)
i. Any reports from the CLC or presented to the CLC
 
As there are a considerable number of files, Craig will contact James Campbell to determine the best method to transfer these documents to him for posting.

Community Development Planning Model
 
Due to her broken leg and subsequent surgery, Maureen has not been able to advance the proposal or attend CLC meetings. She did send Craig an e-mail which contained her thoughts on the process. Craig reviewed the e-mail with the members as follows:

“We cannot be successful with our community plan if all the planners are white i.e. we need black planners, preferably people from the community. 
 
Frank Palermo's Cities and Environment Unit has trained community planners in First Nations Communities while simultaneously doing a community plan. I suggest we go for a similar approach: contract the Cities and Environment Unit to do the community plan for us, while doing on-the-job training with community members who will be integral in doing the work in the community - public participation, etc. This will build capacity in the community, provide contract work, help with community buy-in etc. 
 
Because we want to attach training to the community planning process I suggest we be able to contract the Cities and Environment Unit directly - this is what they do and are very good at - that we not have to put the process out to tender. I suggest that a few members of the CLC meet with Frank and the Cities and Environment Unit to discuss this. 
 
I would also support spending part of the million dollars to fund this approach if necessary, as I believe the investment would have long-term benefits and increase the success of the process.

Despite my being out of commission re: writing the proposal I believe we can forward the process by considering this idea and meeting with Frank etc, and warming the city up to the idea as well.”

The CLC discussed this issue and it was agreed that Craig would introduce the topic at the meeting with the various HRM departments and HHS Advisory Committee on Monday, 19 April 2004. Sharon M noted that any contract would have to go to tender. It was suggested that the possible way may be to follow the Request For Proposal route. Sharon M said she would raise this issue with Holly Richardson prior to the meeting on 19 April 2004.
 

Other Business :

1. Tree Removal on Halifax STP Site. Craig indicated that he was contacted on Thursday, 8 April 2004 by Ted Tam. At the meeting Ted informed Craig that there was a requirement to remove some trees from the site in order to conduct additional archaeological work. This work is critical in order to avoid delays that may occur if any artefacts are discovered during the actual construction of the site. A minimum number of trees and shrub will be removed to do this work. 
    
2. Resignation of Fred Connors. Fred advised the CLC that he would be resigning due to the fact that he is in the process of developing a business and he would be living and working outside of the defined Halifax CLC area. The CLC members thanked Fred for his work and contribution to the CLC and wished him success with his business venture. Fred’s resignation is effective immediately and there are now 4 seats to fill on the CLC.
    

Meeting Dates:

1. Design Concept meeting is at 6:00pm on Monday, April 19, 2004 at the George Dixon Centre.
2. Regular CLC Meeting is at 6:00pm on Tuesday, April 27, 2004 at the George Dixon Centre.
    

Adjournment - The meeting adjourned at 6:53pm.