Craig Walkington, Anne Perry, Sharon Laframboise, Maureen Strickland, Arthur Carter, Mia Rankin, Alvina Cain, Oweida Downey, Clarke Cromwell

Fred Connors 

Call to Order - The meeting was called to order at 6:05pm.

Review of Notes from last meeting

The notes of the last meeting (17 October 2002) were reviewed. Moved by Anne that last meeting notes be accepted, second by Clark. Motion carried.

Action Items from Last Meeting :

Committee Member Agreement (Members to Sign 2 copies) - Craig asked all members who had not yet signed their forms to do so as soon as possible.

Distribution of Approved Terms of Reference - Craig distributed the approved version of the Halifax CLC Terms of Reference that were approved at the 17 October 2002 meeting.

Round Table Discussion on What Members Perceive to be the Role of the CLC :

• We are the voice of the Community, we represent the Community to City Hall.
• A go-between the Harbour Solutions Staff and the Community. We must make sure that we do not become the PR branch of Harbour Solutions.
• It is important that we let the Community know what our role is. The CLC is also there to protect the needs and interests of the Community, which is related to CIF and the design of the plant.
• It is the role of the CLC to find out what it is that Community would like to do with the CIF, Should we conduct a survey or a needs assessment? Committee members need to be instrumental in bringing forth ideas.
• The CLC needs to have a clear idea of what it is that the Community wants before approaching a consultant. Brain storming is essential, focussing on the needs of the Community is important.

Planning the Way Ahead

As a starting point, Sharon will bring forth information on the various needs assessments and surveys that have been conducted in the Community.

The mission of the CLC is stated in the Terms of Reference. There are two broad mandates. The first mandate is how will we spend the Community Integration Fund. The second mandate is to work with the Harbour Solutions staff and HREP on the design of the plant and to monitor the plant during operations. As the foot print of the plant has been decided, we have no say in that decision, but we do have say in the exterior design of the plant.

Based upon the broad mandates noted above, it t was decided that the Halifax CLC would be broken down into two functions performed by the following sub-committees:

• Community Integration Funding Sub-Committee
• Plant Design/Operations Sub-Committee

CIF Sub-Committee

Chaired by Craig Walkington

Vice Chair - Mia Rankin

Members - Oweida Downey, Clarke Cromwell

Terms of Reference of CIF Sub-Committee :

• To receive, develop, rank and screen proposals for integrating the plant into the community using the CIF.

Plant Design/Operations Sub-Committee

Chaired by Craig Walkington

Vice Chair - Anne Perry

Members - Sharon Laframboise, Maureen Strickland, Arthur Carter, Alvina Cain, Clarke Cromwell

Terms of Reference of Plant Design/Operations Sub-Committee :

• To work with the HHS team during the pre-design stage to develop mutually acceptable principles, guidelines and recommendations covering the exterior architecture of the plant, landscaping, odour control, noise management, and other environmental management issues pertinent to health, safety and comfort of neighbouring residents.
• To work with the private sector partner during the detailed design stage to ensure that the plant meets the needs of the neighbourhood and broader community as articulated in the recommendations above.
• To work with HRM and plant management to ensure the plant meets community expectations during operation.

(Note:   As Fred Connors was absent, his committee selection is not known)

It was decided that as the contract between HRM and HREP has been signed, it is important to meet as soon as possible with the Harbour Solutions Staff to get an update.

The Plant Sub-Committee will meet with the Harbour Solutions Staff on Friday, 1 November 2002 at 1:30pm. Meet at the Security Desk on the 3 rd Floor of Duke Tower at Scotia Square at 1:25pm.

If there needs to be an emergency meeting with the Committee as a whole (after meeting with the Harbour Solutions Staff on Friday), each member will be contacted by phone or e-mail.

The CIF Sub-Committee will meet on Tuesday, 5 November 2002 at 6:00pm at the George Dixon Centre.

Sharon will block book the meeting room for Tuesday's 6:00pm to 7:30pm. Please notify Sharon if your group needs the room.

Other Business

Filling the Empty Seats .

Alvina Cain will sit as the third member for CHCA.

It was agreed upon to bring in to the Committee Ross Cantwell and any other candidates who are interested in running for the two seats as soon as possible so that we are able to get things up and running. Election packages will be updated, notices will be distributed to local business. In addition, there will be advertising that we are going to have an nomination process for the two open seats. The election will take place at our regular meeting which will be held November 26, 2002 at the George Dixon Community Recreation Centre. This meeting will give Community members the opportunity to ask any questions that they may have as well as the opportunity to vote for the individuals they would like to see represent this Community and fill the two empty seats.