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Audit & Finance Standing Committee Agenda

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May 11, 2016
10:00 a.m.
Council Chambers
3rd Floor City Hall, 1841 Argyle Street, Halifax

1. CALL TO ORDER

2. APPROVAL OF MINUTES – April 13, 2016

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS

9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations

11. INFORMATION ITEMS BROUGHT FORWARD

11.1 March 11, 2016 - Memorandum from the Chief Financial Officer, dated April 3, 2016 re: Risk Management Governance

-Staff Presentation

12. REPORTS
12.1 STAF
F

12.1.1 Audit of the Consolidated Financial Statements of HRM

Motion:

That the Audit & Finance Standing Committee approve the attached Audit Planning report for the yearend audit of HRM’s consolidated financial statements as prepared by the Municipal Auditor (KPMG).

12.1.2 Western Common Advisory Committee

Motion:

That Audit & Finance Standing Committee recommend that Halifax Regional Council approve funding for the Western Common Advisory Committee from Account A121 and adopt Administrative Order 2016-001-GOV as set out in Attachment 1 of the staff report dated April 21, 2016.

12.1.3 Multi-Year Funding Commitment – Cogswell Interchange Redevelopment Program

Motion:

That the Audit and Finance Standing Committee recommend that Halifax Regional Council direct staff to amend section “m” of the 2016/17 Budget Resolution to include the Cogswell Interchange Redevelopment Project CT000007 in the amount of $58M as shown in revised “Schedule One – Multi-Year Funding Commitments” outlined in attachment one of the staff report dated April 28, 2016, as approved by Regional Council March 8, 2016 item 17.1, to allow multi-year tenders to be awarded. The Approved Budget for the Cogswell Interchange Redevelopment Project (CT000007) is $58M in Years 2017/18 to 2019/20 of the 2016/17 Approved Capital Budget Book.

12.2 OFFICE OF THE AUDITOR GENERAL

12.2.1 A Performance Review of Flexible Work Arrangement Programs at HRM©

Report

Presentation

12.3 INVESTMENT POLICY ADVISORY COMMITTEE

12.4 GRANT COMMITEE – NONE

12.5 SPECIAL EVENTS ADVISORY COMMITTEE – NONE

12.6 MEMBERS OF THE AUDIT & FINANCE STANDING COMMITTEE – NONE

13. MOTIONS

14. IN CAMERA (IN PRIVATE)

14.1 Approval of In Camera Minutes – April 13, 2016

Motion:

That the Audit & Finance Standing Committee approve the In Camera minutes of April 13, 2016 as circulated.

14.2 Property Matter

A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to

14.2.1 Industrial Lot Re-Purchase

Motion:

That the Audit and Finance Standing Committee recommend that Regional Council:

1. Approve an increase of $920,000 to the Capital Budget CQ000011 – Lot Inventory Repurchase with funding from Q121, Business/Industrial Park Reserve, with no net increase to the Capital Budget; and

2. Following the repurchase of property identified in Table 1 of the private and confidential staff report dated April 15, 2016 in accordance with the approved Buy-Back Agreement, approve the addition of the property to the lot inventory with the minimum unit selling price as provided in Table 1 of the private and confidential staff report dated April 15, 2016.

It is further recommended that this report not be released to the public.
15. ADDED ITEMS

16. NOTICES OF MOTION

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING – June 15, 2016

19. ADJOURNMENT


 

INFORMATION ITEMS

1. Memorandum from the Legislative Assistant, dated February May 4, 2016 re: Requests for Presentation – None