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1. CALL TO ORDER
2. APPROVAL OF MINUTES – None
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations
11. INFORMATION ITEMS BROUGHT FORWARD
12. REPORTS
12.1 STAFF
12.1.1 Award RFP 15-190 HRP Facility Replacement Business Case
Motion:
That the Audit & Finance Standing Committee recommend that Halifax Regional Council:
1. Award RFP P15-190 HRP Facility Replacement Business Case to the highest-scoring proponent, Rebanks, Pepper and Littlewood Architects Ltd. for a total cost of $ 202,106 (net HST included);
2. Approve an unbudgeted withdrawal in the amount of $202,106 from the Potential Strategic Project Reserve, Q126, as outlined in the Financial Implications section of the staff report dated April 4, 2016.
12.1.2 Fourth Quarter 2015/2016 Financial Report
12.1.3 Year End Financial Statements
Motion:
That the Audit and Finance Standing Committee forward the following to Halifax Regional Council for their approval:
1) The financial statements of the Halifax Regional Municipality Miscellaneous Trust Funds for the year ended March 31, 2016;
2) The Consolidated Financial Statements of the Halifax Regional Municipality for the year ended March 31, 2016;
3) The Statement of General Rate Surplus of the Halifax Regional Municipality for the year ended March 31, 2016; and,
4) Transfers of $5,430,627, as outlined below, to reduce the general rate surplus to zero:
o Capital Project CTU00530, Mount Hope Interchange $4,234,678
o Police Officer On the Job Injury reserve, Q323 $ 50,000
o Capital Surplus reserve, Q103 $ 214,000
o Operating Surplus reserve, Q328 $ 931,949
5) The appointment of KPMG to be the External Auditors for the fiscal year ended March 31, 2017.
Motion:
That the Audit and Finance Committee recommend that Regional Council change the designation of capital funding to be provided to the St. Margaret’s Bay Area Rails to Trails Association (SMBARTA) from “planning” to “recapitalization
12.1.5 Dartmouth Heritage Museum Society – Funding Source
Motion:
That the Audit & Finance Standing Committee recommend that Regional Council approve an additional $50,000 in funding for Dartmouth Heritage Museum Society for the 16/17 fiscal year funded from the Operating Surplus Reserve, Q328.
12.2 OFFICE OF THE AUDITOR GENERAL – NONE
12.3 INVESTMENT POLICY ADVISORY COMMITTEE
12.4 GRANT COMMITEE – NONE
12.5 SPECIAL EVENTS ADVISORY COMMITTEE – NONE
12.6 MEMBERS OF THE AUDIT & FINANCE STANDING COMMITTEE – NONE
13. MOTIONS
14. IN CAMERA (IN PRIVATE) – NONE
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – July 20, 2016 (If required)
19. ADJOURNMENT
INFORMATION ITEMS
