Return to Audit & Finance Standing Committee homepage
10:00 a.m.
Council Chambers
3rd Floor City Hall, 1841 Argyle Street, Halifax
1. CALL TO ORDER
2. APPROVAL OF MINUTES – May 11 & June 15, 2016
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations
11. INFORMATION ITEMS BROUGHT FORWARD
12. REPORTS
12.1 STAFF
12.1.1 Budget Increase to CV000004 – Transit Support Vehicle Replacement
Motion:
That the Audit & Finance Standing Committee recommend that Halifax Regional Council:
1. Approve a budget increase of $29,200 to Project Account CV000004 – Transit Support Vehicle Replacement
2. Approve an unbudgeted withdrawal in the amount of $1,488 from General Fleet Reserve Q204, as outlined in the Financial Implications section of the staff report dated June 13, 2016.
12.1.2 Long-term Fiscal Strategy – Reserve Review
Motion:
That the Audit & Finance Standing Committee recommend that Halifax Regional Council approve the proposed reserves as presented in Attachment 1 of the staff report dated June 28, 2016.
12.1.3 Administrative Order 2016-005-ADM - Procurement Policy
Motion:
It is recommended that the Audit and Finance Standing Committee recommend to Halifax Regional Council:
a) The repeal of Administrative Order #35 Procurement Policy and
b) The adoption of Administrative Order #2016-005-ADM - Procurement Policy as outlined in Appendix A of the staff report dated July 13, 2016
12.1.4 Halifax Regional Fire & Emergency Unmanned Aircraft Surveillance (Drones)
Motion:
It is recommended that the Audit & Finance Standing Committee recommend that Halifax Regional Council:
1. Approve a budget increase of $60,000 to Capital Account CEO10001, Fire Services Equipment Replacement for the purchase of two unmanned aircraft surveillance drones.
2. Approve an unbudgeted withdrawal in the amount of $60,000 from Q206, Fire & Emergency Service Vehicle and Equipment Reserve, as outlined in the Financial Implications section of the staff report dated July 12, 2016.
12.2 OFFICE OF THE AUDITOR GENERAL
12.2.1 A Performance Review of the Management of Small Equipment - Halifax Regional Municipality©
-Presentation
12.3 GRANT COMMITEE
Motion:
That the Audit & Finance Standing Committee recommend that Halifax Regional Council approve a grant for the nine (9) organizations/ten (10) properties listed in Table 1 of the staff report dated June 30, 2016 for fiscal year 2016-17, effective April 1, 2016 unless otherwise stated, at an estimated combined estimate cost of $109,743 from Account M311-8006.
12.4 INVESTMENT POLICY ADVISORY COMMITTEE – NONE
12.5 SPECIAL EVENTS ADVISORY COMMITTEE – NONE
12.6 MEMBERS OF THE AUDIT & FINANCE STANDING COMMITTEE – NONE
13. MOTIONS
14. IN CAMERA (IN PRIVATE)
14.1 Approval of In Camera Minutes – May 11, 2016
Motion:
That the Audit & Finance Standing Committee approve the In Camera Minutes of May 11, 2016 as circulated.
14.2 Property Matter
14.2.1 Ross Road Realignment Capital Budget
Motion:
That the Audit & Finance Standing Committee recommend that Halifax Regional Council approve funding for the Ross Road Realignment project as outlined in the Financial Implications section of the private and confidential staff report dated May 25, 2016.
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – September 7, 2016
19. ADJOURNMENT
INFORMATION ITEMS
