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1. CALL TO ORDER
2. APPROVAL OF MINUTES – None
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations
11. INFORMATION ITEMS BROUGHT FORWARD
12. REPORTS
12.1 STAFF
12.1.1 First Quarter Financial Report
Motion:
That the Audit & Finance Standing Committee forward the First Quarter 2016/2017 Financial Report dated August 18, 2016 to Regional Council for their information.
12.1.2 Long-term Fiscal Strategy – Reserve Review – New Reserve Business Cases
Motion:
That the Audit & Finance Standing Committee recommend that Halifax Regional Council approve the attached new Reserve Business Cases and revised merging into the three new themes as outlined in the staff report dated August 30, 2016.
12.1.3 Grant Request - Atlantic Agricultural Fall Fair Association
Motion:
That the Audit and Finance Standing Committee recommend to Regional Council l to approve a one-time developmental contribution of up to $20,000 to the Atlantic Agricultural Fall Fair Association from Account M311-8004 Grants, subject to the conditions outlined in the staff report dated August 25, 2016.
12.1.4 Destination Halifax Update and Amended Services Agreement
Motion:
It is recommended by the Community Planning and Economic Development Standing Committee that the Audit & Finance Standing Committee recommend that Halifax Regional Council:
1. Increase operational support to Destination Halifax to $386,600 to correct a $104,500 discrepancy in HRM’s approved 2016-17 Operating and Capital Budget with funding from Q328 – Operating Surplus Reserve.
12.1.5 Support for Engage Nova Scotia
Motion:
That the Audit & Finance Standing Committee review the proposal as outlined in the Community Planning Economic Development Standing Committee report dated August 29, 2016 and forward it to Regional Council.
12.1.6 Federal Infrastructure Funding: Halifax Transit Project Budget Amendments
Motion:
that the Audit & Finance Standing Committee recommend that Regional Council:
1. Approve an increase to 2016-17 Transit projects with funding from the Public Transit Infrastructure Fund (PTIF) combined with funding from the Building Canada Fund (BCF) in 2016-17, in the amount of $18,288,667; with no net change to Transit’s 2016-17 project budget as outlined in Table 2 of the staff report dated August 24, 2016.
2. Approve a transfer of funds from Project Account No. CVD00436-Biennial Ferry Refit to Project Account No. CM000001 - Ferry Replacement in the amount of $735,000 to allow for work to begin in 2016-17 on Ferry Replacement.
3. Approve the list of 2017/18 projects for advanced funding for the purposes of advanced tendering as outlined in Table 3 of the staff report dated August 24, 2016.
12.1.7 Investment Activities– Quarter ending March 31, 2016
Motion:
It is recommended that the Audit and Finance Standing Committee forward the staff report dated August 18, 2016 to Halifax Regional Council as an information item.
12.2 INVESTMENT POLICY ADVISORY COMMITTEE – NONE
12.2.1 Investment Activities– Quarter ending March 31, 2016
Motion:
That the Audit & Finance Standing Committee forward the Investment Policy Advisory Committee report dated July 28, 2016 to Halifax Regional Council as an information item.
12.3 GRANT COMMITEE– NONE
12.4 SPECIAL EVENTS ADVISORY COMMITTEE – NONE
12.5 MEMBERS OF THE AUDIT & FINANCE STANDING COMMITTEE – NONE
12.6 OFFICE OF THE AUDITOR GENERAL – NONE
14. IN CAMERA (IN PRIVATE)
14.1 Property Matter
14.1.1 Buy Back Agreement – Hospice Society of Greater Halifax – 9 Spring Street
Motion:
That the Audit & Finance Standing Committee recommend that Regional Council:
1. Approve an increase to the 2016/17 capital budget, requiring a new capital account for land repurchase, to be funded with a withdrawal of $179,630, from the Capital Fund Reserve with repayment from the future proceeds of the re-sale of the property, and;
2. Authorize staff to exercise the Buy-Back Agreement registered against 9 Spring Street, as per the terms outlined in Table 1 of the private and confidential staff report dated July 19, 2016, and;
3. Following the repurchase of 9 Spring Street, declare it surplus to municipal requirements pursuant to Administrative Order 50 and categorize it as Ordinary, and;
4. That the private and confidential staff report dated July 19, 2016 not be released until the transaction has closed.
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – October 5, 2016
19. ADJOURNMENT
INFORMATION ITEMS
1. Memorandum from the Chief Financial Officer dated August 16, 2016 re: 2016/17 Budget Parking Lot
2. Memorandum from the Chief Financial Officer dated August 30, 2016 re: 2016 Fall Debenture Issuance – Non Participation
3. Memorandum from the Legislative Assistant, dated August 31, 2016 re: Requests for Presentation – None
For further information regarding this meeting, please contact Liam MacSween, Legislative Assistant, at macswel@halifax.ca or 902-490-652
