SPECIAL EVENTS ADVISORY COMMITTEE
AGENDA

 

Wednesday, May 11, 2011
Halifax Hall
2nd Floor, City Hall
1841 Argyle Street, Halifax
12:30 p.m. – 3:30 p.m.

1. CALL TO ORDER

2. APPROVAL OF MINUTES – March 16, 2011 (131 KB) and April 6, 2011 (184 KB) Previously circulated)

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CONSIDERATION OF DEFERRED BUSINESS
5.1 HRM Non Annual Events & Event Infrastructure Report (818 KB)
(Deferred from May 4, 2011)
5.2 HRM Hallmark Event Grant Renewals Application (702 KB)
(Deferred from May 4, 2011)
5.3 Non-Annual and Festival & Events Grant Funding Requests : Second Intake Process (Titanic 100) (Deferred from February 9, 2011)  (1.19 MB)

6. CORRESPONDENCE, PETITIONS & DELEGATIONS
6.1 Correspondence - NONE
6.2 Petitions
6.3 Presentations - NONE

7. REPORTS

7.1 Orientation to the Special Events Advisory Committee (Verbal Presentation)

(i) Review of HRM Volunteer Guide to HRM Boards – Chris Newson

(ii) Review of Terms of Reference/Mandate – Andrew Whittemore/Civic Events Staff

(iii) High Level Review of Pertinent Legislation:
a) Major Events Hosting Strategy
b) Revised Granting Framework Policy
c) By-Law 400 Marketing Levy
d) Review of Special Event Budget

(iv) Review of:
a) Hallmark Events
b) Non Annual Events and Event Infrastructure
c) Festivals and Events
d) Summer Festivals
e) Sporting Events

(v) Grant Application/Approval Process

(vi) Protocol/Procedure for Presentations to the Special Events Advisory Committee

(viii) Appeal process

11. DATE OF NEXT MEETING – June 8, 2011

12. ADJOURNMENT