Regional Council

Halifax Regional Council

Agenda

April 26, 2016
Immediately Following Committee of the Whole
Reconvene 6:00 p.m.
Council Chamber

Summary of Recorded Votes (167Kb)

Minutes for April 26, 2016 (105Kb)

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – March 8 (92Kb) and March 22, 2016 (67Kb)

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – February 23, 2016
9.1 First Reading, Proposed By-law T-1001, Amendments to By-law T-1000, Respecting Taxis, Accessible Taxis and Limousines and Administrative Order 39, Respecting Taxis & Limousines Regulation (6.1 Mb)
Motion:
That Halifax Regional Council give First Reading to proposed By-Law T-1001, which includes amendments to By-Law T-1000, Respecting the Regulation of Taxis, Accessible Taxis and Limousines, as set out in the Appendix B of the staff report dated December 22, 2015.

10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – 6:00 P.M.
11.1 By-law N-200, Respecting Noise – Exemption Application – Canadian Cancer Society’s 2016 Relay for Life (381 Kb)
Motion:
That Halifax Regional Council approve the Canadian Cancer Society Relay for Life’s application for an exemption from the provisions of the Noise By-Law pursuant to the contents of the staff report dated March 22, 2016.

11.2 Case 19627 – Amendment to the Hammonds Plains, Beaver Bank and Upper Sackville Municipal Planning Strategy and Land Use By-Law, 1345 & 1355 Hammonds Plains Road, Hammonds Plains
- Report (2.6 Mb)
- Applicant Presentation (1.8 Mb)
- Staff Presentation (1.9 Mb)
Motion:
That Halifax Regional Council adopt the amendments to the Sackville Municipal Planning Strategy (MPS) and Land Use By-Law (LUB), as contained in Attachments A and B of the staff report dated January 15, 2016, to permit commercial entertainment uses in conjunction with full service restaurants at 1345 & 1355 Hammonds Plains Road, as contained in Attachments A and B of the staff report dated January 15, 2016.

11.3 Case 19056 – Amendments to the Sackville Municipal Planning Strategy (MPS) and Land Use By-Law (LUB) and associated development agreement, Walker Service Road, Lower Sackville (Joint Public Hearing with North West Community Council)
- Report (10.5 Mb)
- Staff Presentation (1.9 Mb)
Motion:
That Halifax Regional Council adopt the amendments to the Sackville Municipal Planning Strategy (MPS) and Land Use By-law (LUB), as contained in Attachments A and B of the staff report dated February 23, 2016, to permit the proposed comprehensively planning development at 26 and 34 Walker Service Road, Lower Sackville.

Public Hearings - Frequently Asked Questions

12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE

14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Award – Tender No. 16-017, The Receipt and Management of Separately Collected Leaf & Yard Waste and/or Christmas Trees and/or Additional Organics Capacity (54 Kb)
Motion:
That Halifax Regional Council award Tender No. 16-017, The Receipt and Management of Separately Collected Leaf & Yard Waste and/or Christmas Trees and/or Additional Organics Capacity to the lowest bidder meeting specifications for each Service as noted below and at the prices provided below with annual funding from Operating Account #’s R324 6399 and R325 6399 as outlined in the Financial Implications section of the staff report dated March 10, 2016:
Service A – Receipt and Management of Separately Collected Residential Leaf & Yard Waste to Earthco Premium Soils Inc. for a one year period commencing October 1, 2016 at a total tender price of $49,536 (net HST included) with an option (at HRM’s sole discretion) for two one year extensions at a total tender price of $50,527 (net HST included) for the first extension year and at a total tender price of $51,537(net HST included) for the second extension year.
Service B – Receipt and Management of Separately Collected Christmas Trees to Earthco Premium Soils Inc. for a one year period commencing December 27, 2016 at a total tender price of $7,196 (net HST included) with an option (at HRM’s sole discretion) for two one year extensions at a total tender price of $7,196 (net HST included) for the first extension year and at a total tender price of $7,196 (net HST included) for the second extension year.
Service C – Additional Organics Capacity to Fundy Compost Inc. for a three year period commencing April 1, 2016 (or upon contract award) with delivery of 2,500 tonnes per year at a total tender price of $195,000 (year one) plus $202,500 (year two) plus $210,000 (year three) = $607,500 plus net HST ($26,038) for a three year total price of $633,538 (net HST included).

14.1.2 Proposed Amendments to Administrative Order 45, Respecting Private Road Maintenance – Fee Increase for Petpeswick Drive Improvement Society (260 Kb)
Motion:
That Halifax Regional Council amend Schedule 1 of Administrative Order 45 as indicated in Appendix A of the staff report dated April 1, 2016 in order to increase the annual road maintenance fee for the Petpeswick Drive Improvement Society from $200.00 to $300.00 per property effective with the 2016-17 fiscal year, and approve the revised Schedule 1 included in Appendix B of the staff report dated April 1, 2016.

14.1.3 Argyle Street and Spring Garden Road Streetscaping Projects
- Report (107 Kb)
- Presentation (1.3 Mb)
Motion:
That Halifax Regional Council direct staff to complete the preparation of detailed design and construction documents for major streetscaping project on Argyle
& Grafton Streets and Spring Garden Road, as described in the staff report dated March 18, 2016, and tender these projects with funding from account CD000002, Downtown Streetscapes – Capital Improvement Campaign under the Q146 – Planned Strategic Project Reserve.

14.1.4 Proposed Amendments to Administrative Order 12, the Appointment of the Traffic Authority (56 Kb)
Motion:
That Halifax Regional Council adopt the amendments to Administrative Order 12, the Appointment of the Traffic Authority Administrative Order, as set out in Attachment 2 of the staff report dated March 9, 2016 to:
1. Appoint Roddy MacIntyre, P.Eng., as a Deputy Traffic Authority; and
2. Repeal the appointment of Tanya Davis, P.Eng, as a Deputy Traffic Authority.

14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1 Award – Request for Proposal (RFP) # P15-380 Review of Administrative Order 24 and Halifax Fire and Emergency Services Service Standard (437 Kb)
Motion:
That Halifax Regional Council:
1. Award Request For Proposal (RFP) # P15-380 Review of Administrative Order 24 and Halifax Fire and Emergency Services Service Standard to the only proponent, Pomax Consultants for a cost of $85,577 (net HST included);
2. Approve the attached Strategic Studies Project Charter as contained in the March 7, 2016 staff report; and
3. Approve the withdrawal in the amount of $85,577 from the Strategic Studies Reserve, Q330, to fund the Review of Administrative Order 24 and Halifax Fire and Emergency Services Service Standard Study, as outlined in the Financial Implications Section of the staff report dated March 7, 2016

14.2.2 Tangible Capital Asset Accounting Treatment (CE020001 – Police Services Replacement Equipment) (167 Kb)
Motion:
That Halifax Regional Council approve an increase to Project Account CE020001 - Police Services Replacement Equipment in the amount of $551,300 with funding from the approved Halifax Regional Police (HRP) 2015/16 Operating budget with no net change to the Project Budget.

14.2.3 Trap Neuter and Release (TNR) Program Funding Request (249 Kb)
Motion:
That Halifax Regional Council:
1. Provide one-time funding In 2016-17 by way of a $50,000.00 joint grant to the Nova Scotia SPCA and SPAY Day HRM Society to extend the TNR (trap-neuter-release) Program, to be funded from the existing 2016-17 Planning & Development budget, and further direct that the expenditure be managed through cost centre S320 Animal Control, cost element 8004 Grants; and
2. Request a staff report on the feasibility of establishing a permanent grant program for spaying and neutering cats. Furthermore this report is to return to Regional Council in October, 2016.

14.3 MEMBERS OF COUNCIL
14.3.1 Councillor Mason – Campaign Finance Reform (61 Kb)
Motion:
That Halifax Regional Council move that staff initiate a process to consult the public on the provincial government’s recently tabled Bill 154, which is to allow the municipality to enact a bylaw regarding campaign finance reform, and to report back to council with recommendations. The public consultation is to include, but not be limited to the following:
• election campaign spending limits;
• maximum contribution amounts;
• disclosure requirements;
• eligibility to contribute; and
• dates for making contributions.

14.3.2 Councillor Hendsbee – Contribution of $300,000 to the NS Nature Trust 100 Wild Islands Legacy Campaign. (39 Kb)
Motion:
That Halifax Regional Council request a staff report to identify potential sources of funding for a $300,000 contribution towards the NS Nature Trust 100 Wild Islands Legacy Campaign.

15. MOTIONS

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

16.1 In Camera (In Private) Minutes – March 8 and March 22, 2016
Motion:
That the In Camera (In Private) minutes of March 8 and March 22, 2016 be approved as circulated.

16.2 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to

16.2.1 St. Patrick Alexandra School Property – Private and Confidential Information Item brought forward – April 12, 2016
Motion:
That Halifax Regional Council convene to In Camera.

16.3 Personnel Matter
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at http://www.halifax.ca/boardscom/documents/Citizenrecruitmentpolicy.pdf

16.3.1 Citizen Appointments to the Halifax Convention Centre Board – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve the appointments to the Halifax Convention Centre Board as set out in the Discussion Section of the April 18, 2016 private and confidential report from the Executive Standing Committee.
2. That the names of the successful candidates be released as a joint-release coordinated with the Province.

16.4 Contract Negotiations
A matter pertaining to contract negotiations and legal advice.

16.4.1 Councillor Adams – Request for In Camera Presentation – Contract Negotiations – Nature Conservancy of Canada and The Shaw Group Limited – Private and Confidential Report
Motion:
That Halifax Regional Council allow for a presentation from representatives of the Nature Conservancy of Canada and The Shaw Group Limited as outlined in the private and confidential Councillor Request for Consideration form, at the Council meeting of April 26, 2016 and that the presentation be held In Camera (In Private).

17. ADDED ITEMS

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

16.5 Labour Relations
A matter pertaining to reports, advice and recommendations, instruction or direction to officers and employees of the Municipality concerning labour relations and employee negotiations arising out of the contract or contract negotiations with one of the Municipalities unions.

16.5.1 Nova Scotia Union of Public and Private Employees, Local 13 (NSUPE) Finalized Collective Agreement Ratification – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Ratify the finalized collective agreement with NSUPE 13 as found in Attachment 1 of the private and confidential report dated April 21, 2016.
2. Authorize the Mayor and Clerk to execute the collective agreement on behalf of the Municipality.
3. It is further recommended that the private and confidential report dated April 21, 2016 not be released to the public.

17.1 Ratification of Motion of Committee of the Whole – Proposed By-law L-400, A By-law Respecting Lot Grading – Lot Grading and Stormwater Management By-laws

Motion: That Committee of the Whole amend the motion of October 8, 2015 to provide that the reference to Attachment A be to the supplementary staff report dated December 8, 2015, the addition of parts 3 and 4 as follows and the replacement of the word ‘and’ at the end of clause 4(b) with the word ‘or’:

1. Give First Reading and schedule a public hearing to consider the adoption of the proposed Bylaw L - 400 – A By-law Respecting Lot Grading, as contained in Attachment A of the supplementary staff report dated December 8, 2015, to replace By-law L-300 – A By-law Respecting Lot Grading and Drainage; and
2. Direct staff to begin consultations with the Development Liaison Group concerning the content of a Stormwater By-Law in the supplementary staff report dated December 8, 2015.
3. Repeal By-L-300 – A By-law respecting Lot Grading and Drainage, the existing by-law that regulates lot grading pending approval of the proposed By-law L-400.
4. Amend Administrative Order 15 Respecting License, Permit and Processing Fees as contained in Attachment C of the supplementary staff report dated December 8, 2015 pending approval of the proposed By-Law L-400.

12.3.1 - Presentation - Nature Conservancy of Canada and The Shaw Group Limited re: Potential Acquisition of Purcell’s Cove Lands (1.4 Mb)