Summary of Recorded Votes (215Kb)
Minutes for July 19, 2016 (99Kb)
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – June 14 (84Kb)and 21, 2016 (89Kb)
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE
10. NOTICES OF TABLED MATTERS – NONE
11. HERITAGE HEARING – 1:00 P.M.
11.1 Case H00429 – Request to Register 50 Woodlawn Road, Dartmouth as a Municipal Heritage Property
- Report
(3.4 Mb)
- Presentation (393 Kb)
Motion:
That Halifax Regional Council approve the registration of 50 Woodlawn Road, Dartmouth as shown on Map 1 of the staff report dated January 26, 2016, as a municipal heritage property.
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Award – Request for Proposal P15-372 Hosted Contact Management Solution Citizen Contact Centre (135 Kb)
Motion:
That Halifax Regional Council:
1. Award Request for Proposal P15-372 Hosted Contact Management Solution Citizen Contact Centre to Telus Canada for a five (5) year term at a total estimated cost of $1,154,446 including net HST with funding from Project Account No. CI990017 and operating account A421 as outlined in the Financial Implications section of the staff report dated June 24, 2016.
2. Direct the CAO to execute the contract with Telus Canada, subject to the final negotiation of terms acceptable to the CAO, receipt of Ministerial approval, and approval to form and authority by Legal Services.
3. Delegate the authority to increase or decrease the number of user licenses in the contract over its term to the CAO or their delegate, subject to budget availability.
14.1.2 Award – Request for Proposal P16-034, Parking Enforcement (133 Kb)
Motion:
That Halifax Regional Council award RFP # P16-034, Parking Enforcement to G4S for a period of up to five (5) years, renewable on an annual basis subject to performance, operational requirements and budget availability at a first year cost of $840,048 net HST included with funding from Operating Account A315-6399.
14.1.3 Award – Tender No. 16-183 Facility Asphalt Recapitalization (64 Kb)
Motion:
That Halifax Regional Council award Tender No. 16-183, Asphalt Recapitalization, to the lowest bidder meeting specifications, Ocean Contractors for a Total Price of $713,317 net HST included, with funding from Project No. CB000002 – Multi-District Facilities and CBX01271 – Site Works as outlined in the Financial Implications section of the staff report dated June 21, 2016.
14.1.4 Sole Source Award – Regional Household Travel Survey (1.1 Mb)
Motion:
That Halifax Regional Council, in accordance with the Sole Source Policy (Administrative Order 35, Section 8(11A), subsections ((k) attached), award the sole source undertaking of a Regional Household Travel Survey to the Dalhousie Transportation Collaboratory (DalTRAC) at a cost of $312,552 (including net HST) with funding from cost centre R951 (Order MPLAN005) as outlined in the Financial Implications section of the staff report dated June 22, 2016.
14.1.5 Reinstatement of Contract, Oracle Database (80 Kb)
Motion:
That Halifax Regional Council:
1. Approve a one year renewal of the enterprise license agreement for Oracle Enterprise Software with Oracle Canada ULC, for a total of cost of $129,632 (net HST included) with funding from Operating Account A732 as outlined in the Financial Implications section of the staff report dated June 23, 2016.
2. Direct the Chief Administrative Officer to execute the Oracle License Agreement/Sales Order with Oracle Canada ULC per the Financial Implications section of the staff report dated June 23, 2016 and subject to legal approval of the contract, to form and authority.
3. Delegate the authority to approve and execute further extensions, additions, renewals and reinstatements of the Oracle License Agreement to the Chief Administrative Officer or their delegate for the life of the solution subject to budget availability and legal approval of the contract to form and authority.
14.1.6 Bus Replacement Project Contribution Agreement – Building Canada Fund (436 Kb)
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to sign the attached Contribution Agreement with the Federal Minister of Infrastructure, Communities and Intergovernmental Affairs, to receive funding for a number of bus replacements under the Building Canada Fund.
14.1.7 Second Reading Proposed By-Law A-404 – Amendments to By-Law A-400, Respecting Alternative Voting – Elections By-Law (599 Kb)
Motion:
That Halifax Regional Council adopt By-law A-404, further amending By-law
A-400, the Alternative Voting By-law, as set out in Attachment 2 of the staff report dated May 25, 2016.
14.1.8 Second Reading Proposed By-law M-200, Respecting Minimum Standards for Residential Occupancies and Administrative Order 15, Respecting License, Permit and Processing Fees (800 Kb)
Motion:
That Halifax Regional Council:
1. Adopt By-Law M-200, Respecting Minimum Standards for Residential Occupancies, which will repeal and replace By-law M-100 as set out in Appendix A of the staff report dated April 15, 2016; and
2. Adopt Amendments to Administrative Order 15, Respecting the License, Permit and Processing Fees as set out in Appendix B of the staff report dated April 15, 2016.
14.1.9 Second Reading Proposed By-Law A-701, Amendment to By-law A-700, Respecting Animals and Responsible Pet Ownership – Amend By-law A-700 to Exempt Bees (620 Kb)
Motion:
That Halifax Regional Council adopt By-Law A-701, amending By-Law A-700, Respecting Animals and Responsible Pet Ownership, to clarify that clause 8(1)(a) does not apply to bees owned by beekeepers registered under the Bee Industry Act as set out in Appendix B to the staff report dated May 19, 2016.
14.2 AUDITOR GENERAL
14.2.1 Annual Report for the Period Ending – March 31, 2016 (Presentation)
- Report
(879 Kb)
- Presentation (215 Kb)
Motion:
That Halifax Regional Council adopt the annual report for the period ending March 31, 2016 from the Office of the Auditor General, Halifax Regional Municipality.
14.3 AUDIT AND FINANCE STANDING COMMITTEE
14.3.1 Award Request for Proposal (RFP) 15-190 Halifax Regional Police (HRP) Facility Replacement Business Case (203 Kb)
Motion:
That Halifax Regional Council:
1. Award RFP P15-190 HRP Facility Replacement Business Case to the highest-scoring proponent, Rebanks, Pepper and Littlewood Architects Ltd. for a total cost of $ 202,106 (net HST included); and
2. Approve an unbudgeted withdrawal in the amount of $202,106 from the Potential Strategic Project Reserve, Q126, as outlined in the Financial Implications section of the staff report dated April 4, 2016.
14.3.2 Year End Financial Statements (1.7 Mb) REVISED
Motion:
That Halifax Regional Council approve:
1. The financial statements of the Halifax Regional Municipality Miscellaneous Trust Funds for the year ended March 31, 2016;
2. The Consolidated Financial Statements of the Halifax Regional Municipality for the year ended March 31, 2016;
3. The Statement of General Rate Surplus of the Halifax Regional Municipality for the year ended March 31, 2016;
4. Transfers of $5,430,627, as outlined below, to reduce the general rate surplus to zero:
• Capital Project CTU00530, Mount Hope Interchange $4,234,678
• Police Officer On the Job Injury reserve, Q323 $50,000
• Capital Surplus reserve, Q103 $214,000
• Operating Surplus reserve, Q328 $931,949
5. The appointment of KPMG to be the External Auditors for the fiscal year ended March 31, 2017.
14.3.3 Change to Capital Funding Allocation for St. Margaret’s Bay Area Rails to Trails Association (96 Kb)
Motion:
That Halifax Regional Council change the designation of capital funding to be provided to the St. Margaret’s Bay Area Rails to Trails Association (SMBARTA) from “planning” to “recapitalization”.
14.3.4 Dartmouth Heritage Museum Society – Funding Source (134 Kb)
Motion:
That Halifax Regional Council approve an additional $50,000 in funding for Dartmouth Heritage Museum Society for the 16/17 fiscal year funded from the Operating Surplus Reserve, Q328.
14.4 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE
14.4.1 Halifax Rural Index (291 Kb)
Motion:
That Halifax Regional Council direct staff, working in collaboration across municipal business units and with the Halifax Partnership, to create and maintain a Halifax Rural Index along the lines described in the Discussion section of the May 25, 2016 staff report. It is further recommended that staff continue to explore the development of a broader index involving other municipalities, Union of Nova Scotia Municipalities (UNSM) and the Province.
14.5 TRANSPORTATION STANDING COMMITTEE
14.5.1 Second Reading Proposed By-law A-501, Amendment to By-law A-500 the Amending By-law and Proposed Administrative Order 2016-003-ADM – Mitigation of Construction Impacts (5.6 Mb)
Motion:
That Halifax Regional Council:
1. Adopt By-law A-501 amending By-law A-500, the Amending By-law, as contained in Attachment B of the staff report dated April 13, 2016, the purpose of which is to amend By-law B-201, the Building By-law; By-law E-200, the Encroachments By-law; and, By-law S-300, the Streets By-law; and
2. Adopt Administrative Order 2016-003-ADM, Respecting Construction Site Management as contained in Attachment G of the staff report dated April 13, 2016.
14.5.2 Prospect Road Sidewalk (23.6 Mb)
Motion:
That Halifax Regional Council not direct the installation of the proposed sidewalk until such time as recommendation 5 from the approved 2014-2019 Halifax Active Transportation Priorities Plan is implemented to provide a framework for systematic evaluation of active transportation infrastructure requests.
14.5.3 Crosswalk Flag Program (93 Kb)
Motion:
That Halifax Regional Council direct staff to prepare an administrative order outlining a policy, process, governance, and criteria for the allowance of crosswalk flags to be placed at crosswalks.
14.5.4 Integrated Mobility Plan Update (348 Kb)
Motion:
That Halifax Regional Council receive a presentation from staff on the matter, and schedule a date for the presentation for a future Regional Council meeting.
14.6 HALIFAX AND WEST COMMUNITY COUNCIL
14.6.1 Case 19353 – Amendments to the Halifax Municipal Planning Strategy and Peninsula Land Use By-law and Development Agreement, 2470 and 2480 Maynard Street, Halifax (3.9 Mb)
Motion:
That Regional Council give First Reading to consider the proposed amendments to the Halifax Municipal Planning Strategy and the Halifax Peninsula Land Use By-law as set out in Attachments A and B of the staff report dated April 20, 2016 and schedule a joint public hearing with Halifax and West Council.
14.6.2 Plan Dutch Village Road (5.2 Mb)
Motion:
That Halifax Regional Council:
1. Give First Reading to consider the proposed amendments to the Halifax Municipal Planning Strategy (MPS), the Halifax Peninsula Land Use By-law (LUB) and Halifax Mainland Land Use By-law as set out in Attachments A, B and C of the report dated April 1, 2016 and schedule a public hearing;
2. Direct staff to undertake preliminary design work to confirm the cost and feasibility of providing pedestrian and bicycle infrastructure, and potentially other streetscape elements where needed, on Dutch Village Road and report back to Regional Council, and further if approved by Regional Council, the project be considered for future delivery through the active transportation capital program and will include a public engagement process.
14.7 HARBOUR EAST – MARINE DRIVE COMMUNITY COUNCIL
14.7.1 Case 18599 – Eastern Passage/Cow Bay Municipal Panning Strategy and Land Use By-Law Amendments – Multiple Unit Dwellings in the Commercial Designation and a Development Agreement for Multiple Dwelling Units at 1490 Main Road, Eastern Passage (6.6 Mb)
Motion:
That Halifax Regional Council give First Reading to consider the proposed amendments to the Municipal Planning Strategy and Land Use By-law for Eastern Passage/Cow Bay as set out in Attachments A and B of the staff report dated June 3, 2016, regarding the allowances for multiple unit dwellings in the Commercial Designation in Eastern Passage, and schedule a joint Public Hearing with Harbour East-Marine Drive Community Council.
14.7.2 Case 19258 – Amendments to the Downtown Dartmouth Secondary Planning Strategy and Land Use By-Law and Development Agreement - 8 Linden Lea, Dartmouth (5.6 Mb)
Motion:
That Halifax Regional Council give First Reading to consider the proposed amendments to the Downtown Dartmouth Secondary Planning Strategy and Land Use By-law as set out in Attachments A and B of the staff report dated May 20, 2016 and schedule a joint Public Hearing with Harbour East-Marine Drive Community Council.
14.7.3 Request for a Staff Report regarding Cole Harbour/Westphal Municipal Planning Strategy (71 Kb)
Motion:
That Halifax Regional Council request a staff report regarding possible amendments to the Cole Harbour/Westphal Municipal Planning Strategy and Land use By-Law to prohibit the continuation of certain light industrial uses identified in Appendix “B” of the Land Use By-Law.
14.8 GRANTS COMMITTEE
14.8.1 Interim Professional Arts Organization Grant Program – 2016/17 Recommended Awards (313 Kb)
Motion:
That Halifax Regional Council approve:
1. 25 awards for operating assistance at a combined value of $284,500 as detailed in Attachment 2 of the staff report dated June 1, 2016 from operating account C760-8004 – Interim Professional Arts Organization Grant Program; and
2. 13 awards for project assistance at a combined value of $75,500 as detailed in Attachment 2 of the staff report dated June 1, 2016 from operating account C764-8004 – Interim Professional Arts Organization Grant Program.
14.9 HERITAGE ADVISORY COMMITTEE
14.9.1 Request to Waive a Right of First Refusal for 1260 Blenheim Terrace, Halifax (677 Kb)
Motion:
That Halifax Regional Council:
1. Retain the existing heritage agreement but consent to a waiver of the right of first refusal for lot 2E-1 granted to the Halifax Regional Municipality by Diana Joyce Higgs in sections 3 (e) and 4 of an amended Heritage Agreement for the Sir Sandford Fleming Lodge (1260 Blenheim Terrace, Halifax) dated June 2, 1998; and
2. Authorize the Mayor and Clerk to execute the necessary release on behalf of the Municipality to effect the waiver as outlined in recommendation 1.
14.10 SPECIAL EVENTS ADVISORY COMMITTEE
14.10.1 2016 Davis Cup Report (671 Kb)
Motion:
That Halifax Regional Council:
1. Approve a hosting fee of $50,000 for the 2016 Davis Cup to be funded from the 2016/17 Marketing Levy Special Events Reserve (Q315) conditional on Halifax securing the event; and
2. Authorize the Mayor to provide a Letter of Commitment outlining the financial commitment and conditions to Tennis Canada for hosting the 2016 Davis Cup (Attachment 3 of the staff report dated June 23, 2016).
14.11 MEMBERS OF COUNCIL
14.11.1 Councillor Hendsbee – Staff report on developing a new recreation field in North Preston (22 Kb)
Motion:
That Halifax Regional Council request a recommendation report regarding the feasibility for provision of a recreation field in the North Preston area at 857 Upper Governor Street (PID 00639856 – currently owned by Halifax Water Commission.) Furthermore, development of a recreation field would provide an opportunity to explore the possibility of a community build concept with local contractors.
15. MOTIONS
15.1 Councillor Rankin
That Halifax Regional Council direct staff, in their forthcoming report with respect to the Facilitator’s Report Regarding Negotiation of the Proposed Boundaries for the Blue Mountain/Birch Cove Lakes Regional Park, that they address the facilitator’s recommendation in her published report that HRM needs a policy of ‘how much parkland it requires and is prepared to pay for, taking into account all factors including the adjacent (Provincial) wilderness park’ (Page 3 of Referenced Report).
This item was deleted from the agenda.
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 In Camera (In Private) Minutes – June 14 and 21, 2016
Motion:
That the In Camera (In Private) minutes of June 14 and 21, 2016 be approved as circulated.
16.2 Personnel Matter
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at http://www.halifax.ca/boardscom/documents/Citizenrecruitmentpolicy.pdf
16.2.1 Citizen Appointment to Active Transportation Advisory Committee – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve the appointment to the Active Transportation Advisory Committee as set out in the discussion section of the June 23, 2016 private and confidential report from the Transportation Standing Committee.
2. Release the name of the appointment to the Active Transportation Advisory Committee following Council’s decision and notification of the successful candidate.
16.3 Contract Negotiations
A matter pertaining to contract negotiations and legal advice.
16.3.1 Materials Recovery Facility Storage Expansion – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Authorize and direct staff to exercise the Capacity Expansion option as provide for within the 2014-2019 Renewal and Amending Agreement between the Halifax Regional Municipality and Miller Waste Systems Inc. for the operations of the Halifax owned Materials Recovery Facility, pending Ministerial Approval;
2. Authorize and direct the Chief Administrative Officer (CAO) or his delegate to negotiate and execute a further amending agreement with Miller Waste Systems Inc. regarding the capital and operational costs of exercising Capacity Expansion at the Materials Recovery Facility and which achieves the key business terms set out in the private and confidential staff report dated May 26, 2016 to the satisfaction of the CAO or his delegate, subject to review by Legal Services.
3. Authorize and the direct the (CAO) or his delegate to negotiate and execute amending agreements with the Municipality of East Hants and with the Municipality of Chester regarding the acceptance of recyclable materials from such municipalities at the Materials Recovery Facility in order to extend such agreements until March 31, 2019, and to increase tipping fees by $30 per tonne, and to achieve the key business terms set out in the private and confidential staff report dated May 26, 2016 to the satisfaction of the CAO or his delegate, subject to review by Legal Services.
4. Direct staff to prepare amendments to Administrative Order 16 – “Fees for the Use of Solid Waste Management Facilities” to incorporate a recycling tipping fee at the Materials Recovery Facility of $30 per tonne for the industrial, commercial and Institutional (IC&I) sector effective January 1, 2017, and report back to Council with such amendments for its consideration.
5. Direct staff to release the private and confidential staff report dated May 26, 2016 after amending agreements have been executed by the CAO or his delegate.
16.4 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to
16.4.1 Property Acquisition - 145 Main Street, Dartmouth, Nova Scotia – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve the amended terms of purchase for 145 Main Street (the “Property”) as per Table 1 of the private and confidential staff report dated June 24, 2016 and authorize the Mayor and Municipal Clerk to execute an Agreement Amendment.
2. It is further recommended that the private and confidential report dated June 24, 2016 not be released to the public until the transaction has closed.16.4.2 Adjacent Parcels – Porters Lake Canal, Highway 207, Seaforth /Three Fathom Harbour – Private and Confidential Report
Motion:
That Halifax Regional Council not acquire the subject parcels identified in the body of the private and confidential staff report dated May 19, 2016.
It is further recommended that the private and confidential staff report dated May 19, 2016 not be released to the public.
17. ADDED ITEMS
17.1 Award - Unit Price Tender No. 16-219, Asphalt Overlays Phase 2 – Various Locations (76 Kb)
Motion:
That Halifax Regional Council award Tender No. 16-219, Asphalt Overlays Phase 2 – Various Locations, to the lowest bidder meeting specifications, Dexter Construction Company Limited for a Total Tender Price of $1,587,348 (net HST included) with funding from Project Account Nos. CR000005 – Street Recapitalization and CKU01084 – Sidewalk Renewals, as outlined in the Financial Implications section of the staff report dated July 13, 2016.17.2 Councillor Adams – Fire Station Nos. 62 and 63 (23 Kb)
Motion:
That Halifax Regional Council request an information report to Council with an update on Fire Station Nos. 62 and 63.
18. NOTICES OF MOTION
19. ADJOURNMENT
INFORMATION ITEMS
July 19, 2016
1. Proclamation – National Drowning Prevention Week – July 17 – 23, 2016 (828 Kb)
