Craig Walkington, Anne Perry, Alvena Cain, Owida Downey, Maureen Strickland

Sharon Laframboise, Clark Cromwell, Arthur Carter, Sharon Martin

Review of Notes from April 13, 2004 Meeting - Moved by Alvena, seconded by Anne to accept the notes from the April 13, 2004 meeting. Carried.

Matters Arising From April 13, 2004 Meeting

a. CHCA Public Information Meetings - Update - No new meetings are planned at this time. Anne indicated that she wanted to discuss the broader issue of community consultation and how to inform the community. This was discussed at a later stage in the meeting. 

b. Filling Vacant Positions on CLC - The meeting will be on Monday, May 17, 2004 at 6:00pm. Members of the CLC indicated that they had not received a flyer in the mail. Craig said he will check with Deborah to determine the status of the flyers. Sharon M indicated that she has not received the flyers to deliver in the three areas not covered by Canada Post (Brunswick Street from Artz Street to the bridge, Hamilton Lane, Wood Avenue).

The recruitment packages are now with Sharon Martin at the Dixon Centre. It was noted that we need to ensure that we have a mechanism in place to remove a member from the CLC if they are not meeting the expectations/requirements. Craig said that he would review the Effective Committee Practices and the Committee Member's Agreement that was signed by everyone when we all became CLC members to determine if there is a means to formally remove a member. (Note: Craig reviewed these documents and there is no specific mention of how to remove a member).

It was recommended that there be a neutral moderator to oversee the elections. Natasha Jackson's name was proposed and Anne said she would contact her to determine if she would be available. It was also suggested that prior to the election portion of the meeting, that the moderator review the job requirements for the CLC positions so that the community could be fully advised of the positions and make an informed decision on who to vote for.  

The posters were delivered to the CLC members for distribution. It was noted that there were a number of stores and areas without posters. Anne said that she would review the list of where the posters are designated to be posted and update it as necessary. Maureen noted that there were no locations on Agricola which also falls within our defined area. The members commented that the recent poster was rather bland and it was not eye-catching. As such, it was requested that we develop another poster containing just the basic facts and agenda of the meeting. Craig said he would contact Deborah on this matter. Maureen also noted that in order to get as good of a turnout for the 17 May meeting as we had at the last meeting on 2 February, we need to "step-up" the campaign. Maureen said that she would develop a media advisory. There was some discussion as to whether a letter, similar to the letter developed by Owida for the last meeting, should be sent out. Owida thought that Sharon M had already done this, but she would check with Sharon. The CLC agreed that it was critical to get a good turn-out for this meeting to:

i. demonstrate forward momentum to the community;

ii. illustrate effective community consultation to HRM Council; and

iii. obtain community endorsement of our Community Planning Model and Community Development Corporation (CDC) proposal.

Craig said he would contact Deborah to develop means by which to increase the coverage.

Craig also noted that the public meeting would be a good opportunity to inform the public on the progress of the overall HHS project. Craig said he would contact Deborah to ask if a presentation by the HHS project staff can be included in the 17 May meeting.

c. Questions from George Rogers on Plant Design - Deborah provided answers (via e-mail) to the following questions:

Q1 - Do we know if the shape, size and location of the building footprint has changed?

A1 - The foot print is still the same.

Q2 - Do we know if the specification with regard to the building rooftop (ability to hold a 2 storey building) has changed?

A2 -The structure will support a 2 story building. The roof structure is to be capable of taking loads from a two storey light building, such as a timber structure, and the areas over which the buildings can be placed are identified on a particular drawing (HX-02-C-1023). The buildings, if constructed, would have their west edges over the west edge of the STP. The area to the rear of the buildings would be designated as a patio area.

Q3 - Has the previous design which has a 1 metre difference in the building rooftop been changed to be totally level with Barrington Street?

A3 - The south end of the building, over a length of approximately 25 m is to be raised approximately 1 m above the level of the rest of the roof.

Q4 - Do we know who the contractor's exterior design architect is and have we been in contact with him/her to outline our vision/design concept?

A4 - No answer provided at the time of response (16 April 2004)

d. Halifax CLC Content on HHS Website - Craig will contact James Campbell to determine the best method to transfer the documents to him for posting.

Follow-Up From 19 April 2004 Design Concept Meeting With HRM Staff

Craig said that he would forward the notes from the meeting once he had an opportunity to finalize them and include his opening notes. It was agreed by all those present that it was a very good meeting and there was progress on the design concept issue. There was consensus during the 19 April meeting that the design concept proposal should be rolled into the HRM staffed proposal that was underway. Craig said that he would contact Holly Richardson and Peter Bigelow to determine the best means to incorporate our proposal.

It was also noted that the comments and suggestions from Councillor Linda Mosher on how to propose and present our Community Integration Fund proposal to HRM Council were very beneficial. It was noted that we need to strategize and properly prepare our proposal to ensure its smooth passage and approval. Craig said that we must clearly articulate the various activities that we have conducted to demonstrate to Council that we have broad-based community support of our activities and proposal. This would include the number and types of meetings and attendance at the meetings, letters of support from members of the community, etc. Anne said that we need to develop methods to ensure that we can effectively and efficiently consult the community. Craig said that we should meet with Deborah and Sharon M to discuss methods.

Community Development Planning Model

Maureen said that she had received material from Deborah on writing proposals and she was now in official contact with Holly Richardson. Maureen also stated that we needed to get the community's approval of the CDC and the Community Planning Model proposal. She said that she would prepare an outline for a presentation that would be given at the 17 May meeting. She will forward a draft to Craig in the next few days. From that point, once we have received community approval, we should form a sub-committee to prepare the proposal. The goal is to prepare and present the proposal this summer before the municipal elections.

Other Business

a. Construction Schedule . Craig distributed the pipeline/tunnelling construction schedule that had been forwarded to him by the HHS project. 
 

Next Meeting Date - 6:00pm on Tuesday, 11 May 2004 at the George Dixon Centre.

Adjournment - The meeting adjourned at 7:20pm.