Craig Walkington, Anne Perry, Alvena Cain, Owida Downey, Maureen Strickland, Sharon Laframboise, Clark Cromwell, Arthur Carter, Delaine Clyne 
 

Sharon Martin

Call to Order - The meeting was called to order at 6:03pm. Craig began the meeting by welcoming our newest member, Delaine Clyne, and all members introduced themselves. 
 

Review of Notes from May 25, 2004 Meeting - Moved by Alvena seconded by Anne to accept the notes from the 25 May 2004 meeting. Carried.
 

Matters Arising From May 25, 2004 Meeting :

a. Follow-Up From Meeting With HRM Staff - Craig said that he met with Jacqueline Hamilton, Manager Capital District Project, and Holly Richardson on Thursday, 27 May 2004. The meeting focused around the approach that the CLC was taking with regards to the design concept and the lands surrounding the STP. Craig said that he told Holly and Jacqueline that we wanted to take a strategic approach and continue to ensure that the community's ideas and potential opportunities are communicated and integrated into ongoing HRM/community projects. The conclusion of the meeting is that we develop our design concept into a written proposal and table it with HRM and Capital District Planning. Maureen asked what the process was to ensure that it is formally presented/incorporated into the HRM plans. Craig said he would check with Holly. In addition, Holly subsequently sent the following e-mail to Craig regarding the Barrington Street Trail that was discussed during the meeting:

At this stage, the project is more of a policy objective to work toward the development of a multi-use trail around the peninsula and ultimately connecting to Dartmouth and other areas outside of the Peninsula. Funding to implement the concept would come from future capital budgets and is yet to be determined. However, HRM does have key lands set aside for this project and are always on the lookout for other opportunities to secure the properties required including any opportunity to secure lands around the Halifax North STP site. Staff in HRM's Real Property Department are strategically aware of opportunities as they arise.

The trail system would include using the west side rail cut aprons as proposed through the Halifax Urban Greenway Project ( see the website at: www.halifax.ca/greenway ), port and waterfront lands, Barrington Street Parkway, Bayne Street North Project lands (this is located in the vicinity of the Fairview container terminal), abandoned rail lines from Ceres into Springvale subdivision and abandoned rail lines from Lady Hammond to the Piercy lands. The trails system is also intended to connect to Dartmouth via the Macdonald bridge, Clayton park and Fairview via the Armdale Rotary and Beechville via Chain Lake/Bayers Lake.

b. Number of Votes to Represent the Community - During the last meeting, Maureen asked if we could find out from Sharon Martin what the required representation was for this community i.e. "How many votes do we need so that we can say this is representative of the community?" Craig checked with Sharon and the number would be approximately 100. We have 22 votes in favour of the Community Planning Model proposal at this stage. The CLC also discussed what must be done in the event we cannot generate enough support votes from the upcoming meeting. Clark offered to canvas for support. The feasibility of preparing a written proposal where it could be discussed or mailed to individuals was discussed. This was deferred until after the public meeting on 21 June 2004. We must also generate letters of support for our proposal from key members of the community. We will generate a strategy to obtain these support letters in the near future.

c. Community Planning Model Proposal - Next Steps - Maureen met with Holly Richardson to discuss the strategy for preparing and submitting the Community Planning Model proposal. Maureen noted the following points:

i. we need to determine a timeline and the process with Deborah and Dawn Sloane about getting on Council's agenda. This is particular important.

ii. we need to determine if Deborah presents a staff report from Harbour Solutions to Council or whether the CLC presents the proposal directly to Council.

iii. the CLC sub-committee for this matter will draft the proposal and then give it to Holly and Deborah for review.

iv. it is recommended that we be prepared to present to Council in September contingent on getting the required community support.

v. it is further recommended that we have this matter presented to Council for their approval prior to the municipal elections in early October.

In addition, the following members said that they would be part of the sub-committee tasked to prepare the proposal: Maureen, Delaine, Clark, and Anne. They will meet on Tuesday, June 14 at 6pm at Maureen's house.

d. Contact with Dawn Sloane Regarding Newspaper Comments - Craig indicated that due to heavy work commitments, he had not had a chance to talk to Dawn regarding the comments that were published in the Chronicle-Herald article on 17 May 2004, where Councillor Sloane and Craig were quoted as stating that the CIF would be used to fund small business. Craig said that he had forwarded the notes from the last meeting which covered this issue. He said he would contact Dawn as soon as possible on this matter. 
 

Public Meeting - 21 June 2004

Craig indicated that there was $3,000 in pre-approved funds for our use. As such we can proceed with the next meeting which is scheduled for 6:00pm on 21 June 2004. Craig said that Sharon Martin suggested that a BBQ is easier to do than pizza and if there are leftovers, then they can frozen and kept for another function. This meeting will be followed by a BBQ. The meeting format will be as follows:

• Introduction and Opening Remarks
• Introduction of CLC Members
• Community Planning Model Proposal Presentation
• HHS Update by Project Management Staff
• Voting on Community Planning Model Proposal
• BBQ

The CLC reviewed the "to do" list that was prepared by Maureen. In addition, the CLC prepared a list of items required for the meeting. Craig said he would forward this to Sharon Martin. The following items are outstanding:

a. Sharon Martin to send a group e-mail announcing the meeting and BBQ (Craig will prepare the announcement).

b. Owida will send flyers to the list of people she has sent letters to in the past.

c. Flyers must be delivered to the 3 areas not covered by the Canada Post postal walks. (Must determine who will do this).

d. Maureen will prepare a PSA for CBC and also post it on sust-maritimes (Craig will prepare the announcement).

e. Craig will prepare the amendments to the poster and flyer and e-mail them to Deborah.

f. Craig will discuss with Deborah the PSAs and advertisements in the newspapers and "The Coast".

g. Craig will correct the errors in the presentation and prepare the new slides.

The following CLC members volunteered to work on the designated tasks at the meeting:

• Craig - Chair and manage the overall meeting
• Anne & Alvena - Registration & Handing Out Ballots and Food Tickets
• Clark and Craig - Set-up
• Owida, Arthur, Delaine -- BBQ and food serving
• Sharon L - Picture taking

Craig will ask Sharon Martin is she can count the ballots and act as the "neutral" person.

Craig also noted that Ted Tam will not be available for the presentation as he will be away. In his place, Dan O'Halloran (the "owner's engineer") will present. There will also be display materials for the community to view.

Newsletter - It was decided that there was insufficient time to prepare this newsletter before the 21 June public meeting. We will focus on this issue after that meeting.
 

Capital District Planning

a. Craig handed out material on Capital District Planning that was given to him by Holly Richardson. Holly Richardson said that it would be beneficial for the CLC to become familiar with the ongoing Capital District Planning project and process.

b. Craig handed out a flyer for a Capital District Open House meeting that will take place from 4:00 to 7:00pm on Thursday, 17 June 2004 at City Hall. Once again, Holly recommends that the CLC should attend this Open House as it will provide insight into how our design concept can link into the overall HRM planning process.
 

Next Meeting Dates

a. Public Consultation Meeting is at 6:00pm on Monday, June 21 at the George Dixon Centre. CLC members are asked to be there by 5:30pm or earlier if possible . 
 

b. Regular CLC Meeting is at 6:00pm on Tuesday, June 29, 2004 at the George Dixon Centre. 
 

Adjournment - The meeting adjourned at 7:33pm.