Craig Walkington, Anne Perry, Alvena Cain, Owida Downey, Maureen Strickland, Sharon Laframboise, Clark Cromwell, Arthur Carter

Sharon Martin

Review of Notes from May 11, 2004 Meeting - Moved by Maureen seconded by Sharon to accept the notes from the 11 May 2004 meeting. Carried.

Matters Arising From May 11, 2004 Meeting

a. Halifax CLC Content on HHS Website - Craig said that he had sent some files to James and that he would be sending more in the near future. The following files were sent:

i. Rogers (Architect) - Halifax STP Discussion Paper - Fall 2002

ii. CLC Member Job Requirements

iii. CLC Member's Agreement (Halifax Amended)

iv. CLC Terms of Reference (Halifax Final - Approved 17 Oct 02)

v. CLC Effective Practices (Halifax Amended1)

b. Follow-Up From Meeting With HRM Staff - Craig said that he will be attending a meeting with Holly Richardson and other members at 3:00pm on Thursday, 27 May 2004. Maureen said that she would check to see if she could attend. In addition, Maureen said that she had been in contact with Holly to get a copy of the Capital District Plan and that once received she would review it and report on the sections that are relevant to the Halifax CLC.

Public Meeting - 17 May 2004 - Follow-Up

a. Thanks - Craig thanked the CLC members, John Fleming, Sharon Martin, and HRM Staff (Deborah Story and Ted Tam) for their assistance in preparing and running the meeting. Craig also stated that it was important for all CLC members to be in attendance at these public meetings. It was noted that Ted Tam's presentation was well received and that he should be asked to speak at other public meetings and provide an article for future newsletters.

b. Filling Vacant Seats - Craig indicated that Bryan Darrell had dropped off his forms. This leaves 2 empty seats on the CLC with Delaine Kline filling one of the seats. Craig said that it was important to engage Bryan Darrell right away rather than waiting for the next public meeting to run an election. The consensus of the meeting was that Bryan should be brought in right away and he go through the election process at the next public meeting.

c. Attendance at Public Meetings By the Community - Craig noted that this was a problem despite all of the efforts to get the public out for this meeting. Maureen asked if we could find out from Sharon Martin what the required representation was for this community i.e. "How many votes do we need that we can say this is representative of the community?" Craig also said that we need to develop different means to encourage attendance at public meetings and also to solicit the endorsement of the community for our proposals, be it through surveys, door-to-door meetings, or having a public meeting followed by a BBQ. It was decided to hold a public meeting followed by pizza (a BBQ is too dependent on the weather) on Monday, 21 June or Tuesday, 22 June 2004. This is subject to room availability (Craig will check with Sharon Martin) and funding approval from the HHS Project (Craig will check with Deborah Story and Ted Tam). A great deal of effort must be expended to publicize this meeting (flyers, PSAs, posters, letters, etc) and Maureen said she would prepare a check list. Craig said he would contact Deborah to get the ball rolling. The format would be similar to the last meeting, except it would be followed by a social aspect including pizza and pop. In order to have the pizza/pop, members of the public would have to register and would receive a ballot and a "token" to obtain the refreshments. We would also try to show videos on Community Development Corporations and other programs at the social portion of the meeting. It was suggested that we try to get some form of volunteer entertainment. There is a twofold idea behind this approach:

i. We need some sort of "hook" to attract people to attend.

ii. We need to generate a feeling of trust and community around this project.

Community Planning Model Proposal - Next Steps:

Technically, we cannot proceed until we get the necessary number of votes from the community to endorse our proposal; however, we can do the necessary leg work. Maureen said she would be meeting with Holly Richardson to get an outline on how to make our submission. Following that, we would form a Sub-Committee to research, prepare and draft the proposal. Craig asked the members to determine if they can sit on the Sub-Committee and advise at the next CLC meeting.

Other Business :

a. Signing Committee Member's Agreement Forms - Craig said that since the agreement had been amended, it should be re-signed by the CLC members and new members. The forms were passed out for signing (one copy to be retained by the CLC member and one by the CLC)

b. Newspaper Article and CLC Newsletter - Several members of the CLC stated that they heard the Chronicle-Herald article on 17 May 2004, where Councillor Sloane and Craig were quoted as stating that the CIF would be used to fund small business, had done a fair amount of damage in the community and that it had negated the whole effort to conduct the Community Planning Model process and form the Community Development Corporation. They said that several community members were angered that they had not been consulted. The CLC members decided that we need to be proactive in countering this perception. It was decided that Craig would contact Councillor Sloane to discuss what could be done. In addition, it was decided that we needed to prepare and distribute a newsletter as soon as possible which would contain a rebuttal/correction to the newspaper article. Craig said he would contact Deborah about how to get this CLC Newsletter done quickly before the next public meeting. It was decided that the newsletter should contain:

i. A list of CLC Members

ii. An Update on the HHS Project

iii. A description of the CLC functions

iv. A clarification/rebuttal of the newspaper article

v. A notice of our next public meeting

vi. A description of the Community Planning Model Proposal

Next Meeting Date - 6:00pm on Tuesday, 8 June 2004 at the George Dixon Centre.

Adjournment - The meeting adjourned at 6:50pm.